Student Organization Social, Event and Meeting Requirements
2020-2021 Campus Activities Student Organization Social, Event and Meeting Requirements
Active on 5/4/21
The distribution of vaccines is currently being ruled out by NYS. Even with vaccines, we live in a world of significantly enhanced community and personal health risks. The university cannot eliminate those risks, even with the best of planning. We can, however, work together to reduce those risks, and Student organizations have an important role in the Cornell community’s culture of shared responsibility for our safety and well-being. All undergraduate, graduate and professional student organizations are therefore subject to the 2020-2021 Campus Activities Student Organization Social, Event, and Meeting Requirements (comprising of the Coronavirus Guidelines for Meetings and Events, Cornell Student Behavioral Compact, and Campus Activities requirements). Violations of these 2020-2021 Student Organization Requirements will be handled expeditiously by the Campus Activities Office. Should the Campus Activities Office determine that an organization’s behavior violated these Requirements, the organization may lose space reservation privileges and/or be barred from hosting in-person gatherings (event or meeting) or be subject to other action(s) as determined by the Campus Activities Office. The decisions and determinations of the Campus Activities Office will be made on an urgent basis to protect the health and safety of the community as a whole and are not subject to appeal. Severe, pervasive, and/or repeated violations of these requirements may result in the organization being referred to the Office of the Judicial Administrator for disciplinary action pursuant to the Campus Code of Conduct. In addition, individual violations of the Cornell Student Behavioral Compact that are brought to the attention of the Campus Activities Office will be referred to the Campus Compact Compliance Team (CCCT) and may result in further referral to the Office of the Judicial Administrator (OJA).
What are the Requirements?
Participation in student clubs and organizations and other student and campus life activities will focus on virtual engagement as much as possible and, when not virtual, will be required to observe the physical distancing, face coverings, and good hygiene protocols adopted by the University.
- All meetings and events, whether in person or virtual, must comply with the Coronavirus Guidelines for Meetings and Events set forth by Cornell University, in addition to the Campus Activities requirements below.
- All events/meetings must be entered into the CampusGroups events calendar (includes virtual).
- All in-person events/meetings attendance will need to be tracked in CampusGroups using the attendance tracking feature in the event posting.
- All in-person events taking place on campus (and some virtual events) will need to schedule through firstname.lastname@example.org for approval.
Each organization will need to have an updated/accurate list of “members” under their CampusGroups organization dashboard.
Highlights of the Guidelines
- All meetings and events, whether in person or virtual, must comply with the Coronavirus Guidelines for Meetings and Events set forth by Cornell University.
- Gatherings of groups of up to 30 people are permitted. For more information, please reference the COVID-19 Update: Outdoor mask requirements, student activities.
- Masks must be worn by all attendees at all times, unless an individual has submitted proof of vaccination. This only pertains to outdoor, small group gatherings of up to 10. For more information, please reference the COVID-19 Update: Outdoor mask requirements, student activities.
- Tabling (inside or outside) is not permitted on campus.
- Physical distancing of at least 6 feet between people is required (even when wearing a face covering).
- Events/meetings may only be attended by current Cornell students, faculty, or staff.
- Activities can take place off-campus but only within Tompkins County and must follow all guidelines.
- No food allowed at events/meetings.
- No singing indoors.
- These guidelines are the minimum for university meetings and events. Some colleges/units may have more restrictive policies on specific buildings they manage and/or groups they sponsor.
Breaches in the Event, and Meeting Requirements
Breaches in the requirements listed can lead to:
- Educational meeting to review the rules and expectations.
- Written email warning outlining the rules and expectations.
- Loss of ability to utilizing SAFC and/or gift funds.
- Loss of all space reservation capabilities and ability to host in-person gatherings (event or meeting) by the organization for the remainder of the semester.
- Loss of all space reservation capabilities and ability to host in-person and virtual gatherings (event or meeting) by the organization for the remainder of the 2020-2021 academic year.
Event Planning Resources
Check out the Campus Events site for event planning resources and guidelines for events/meetings.