Reserve Space at the Tatkon Center

General Information

Requests for use of Tatkon Center space during the academic year are handled by the Tatkon Center. These space requests may be made directly in 25Live or via email to tatkoncenter@cornell.edu. Requests for use of Tatkon Center space during the non-academic year are handled by Conference Services.

Tatkon Spaces 

RPCC 103 and 105

Guidelines

Requests for Use of Space

The Tatkon Center is an intellectual, support and resource center for first-year students. In keeping with Tatkon goals, all requests for use of space in the Tatkon Center must be for events or classes that are specifically designed for, or are inclusive of, first-year students. First priority will be given to those parties reserving space for academic classes or academically-related events. The Tatkon Center reserves the right to decline requests that it believes are not in keeping with its mission and goals. Space can be reserved only by members of the Cornell community.

Reservation requests will be considered on a first-come, first-served basis with priority given as outlined above. All reservation requests must include a start time of at least a half hour prior to the event and an end time of a half hour after the event for standard room set up and clean up. The furniture arrangement must also be indicated. Currently there are no fees for use of space in the Tatkon Center.

Cancellations

Cancellation notifications must be sent via email to tatkoncenter@cornell.edu no later than five business days prior to the event to allow other events to be scheduled. Repeated failure to cancel without adequate advance notice will result in the loss of privileges to reserve space in the Tatkon Center for one semester and the immediate cancellation of any reservations during that current semester.

Confirmation

All reservations are tentative until a reservation confirmation is sent by the Tatkon Center to the party submitting the room reservation request. The Tatkon Center reserves the right to reschedule any event. As much prior notice as possible will be given to those groups that have previously reserved a space.

No-Shows

Organizations or departments that do not show up for their reservation will be notified that any other no show during that academic year will result in the loss of privileges to reserve space in the Tatkon Center for one semester and the immediate cancellation of any reservations during that current semester.

Food & Beverages

Food and non-alcoholic refreshments are permitted throughout the building. Events at which alcohol will be served must obtain prior written permission from the Program Office. Approval will only be given to those events which are catered, are in line with the center's goals and mission, and at which only staff and/or faculty over the age of 21 will be in attendance. Catered events must also add one hour before and one hour after event end times.

Catering

All licensed caterers may service events at the Tatkon Center and professionally prepared foods may also be brought in and served with appropriate, safe handling.

Equipment

Use of and support for audiovisual (AV) equipment is available to departments and organizations with a Tatkon space reservation. Ideally the request should be made at the time of the booking. Only Tatkon Center student staff may handle AV set ups. Please ask their assistance on your way into your event rather than attempting to do the set-up on your own.

Set-Up & Breakdown

Standard Room Layout: There are no room set-up fees. Unless requested, the standard room layout will be in place which is referred to as classroom style with rows of tables and chairs (see table below for additional information). It is the responsibility of the organization or department scheduling the event to return the rooms' furniture to the position in which it was found at the start of the reservation if this is moved during the event (referred to as standard layout) prior to departing from the Tatkon Center. A fee of $40.00 per event will be charged to your University account for room(s) not returned to the original standard layout if a special furniture arrangement was not requested ahead of time.

Clean Up

Trash receptacles are provided in each room. It is the responsibility of the organization/department scheduling the event to remove and dispose of any garbage/debris that is in excess of the trash receptacles provided at the conclusion of their event. A trash dumpster is located directly below us in the basement. Ask a Tatkon staff member to accompany you (it is otherwise locked.) A fee of $40.00 will be charged to your University account for room(s) where garbage/debris is in excess of the receptacles provided. Please ask your guests to recycle appropriately.

Parking

Parking is available in nearby CC and R lots. Permits are required at all times and may be purchased prior to an event from Transportation Services or a Visitor Information Booth. In addition to permit parking, there are limited visitor and metered parking opportunities next to Helen Newman Hall, Appel Commons and the Noyes Lodge. On-street, metered parking is also available close by.

Accessibility

The Tatkon Center is committed to making its programs and activities accessible to individuals with disabilities. If you will be visiting the Tatkon Center and need reasonable accommodations or have questions about physical access, contact the Tatkon Center Program Office via email at: tatkoncenter@cornell.edu or by phone at (607) 255-5808.

Event Registration Form (ERF)

You must complete a university event registration form (ERF) if your event involves the consumption of alcoholic beverages, food, or is open to the general public. Your reservation will be considered pending until final approval of your ERF has been received by the Tatkon Center. University policy requires ERFs to be submitted 4-weeks before the event date. Please note that sale of merchandise/services or fundraising is not permitted at the Tatkon Center.