Purchasing Support (via SOBO)
Support: Student Organization Business Office (SOBO)
SOBO is present to assist student organizations with any purchasing or money-related questions.
SOBO Financial Transaction Options
- For organizations with budgets in CampusGroups, use the Payment Request step-by-step guide to assist with submitting payment requests and/or reimbursements.
- Direct Payment by the University
- To vendors for Lecture/Speaker Fees or Services defined as involving physical activity. Examples of Services include but are not limited to, Entertainment fees, Dance/Choreography Workshops, Photography/Videography, Sound/Lighting/Staging, DJs, Coaching, and Rental Service Delivery.
- NOTE: See below for additional required documentation.
- Reimbursement
- To staff, faculty, student organization, or Alumni that have paid out of pocket that does not include lecture/speaker fee or services and/or vistor travel (see above definition).
- Receipts must be original; contain the date of purchase; include vendor name and address; itemized description of the purchase, unit price/total, and reflect payment received by the vendor.
- A summary of credit card receipts or tear tabs is not sufficient.
- Phone snapshots of Venmo transactions usually need additional backup.
- The original receipt must be kept in your possession for 60 days in case of AuditProof of Delivery for goods or supplies if not purchased in person.
- Logo Design in addition to CU Brand Approval if applicable.
- Receipts must be original; contain the date of purchase; include vendor name and address; itemized description of the purchase, unit price/total, and reflect payment received by the vendor.
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NOTE: See below for additional required documentation.
- To staff, faculty, student organization, or Alumni that have paid out of pocket that does not include lecture/speaker fee or services and/or vistor travel (see above definition).
- University registered Student Organizations
- CampusGroups Event Link in Payment Request
- Use of a Cornell University Contract to generate payment to Performers and Service Providers.
- Upload the Contract after Vendor and Organization Advisor signatures to the Campus Group Payment Request three weeks before the event. Payment for services may require a certificate of insurance and/or other additional paperwork.
- Encouraged to utilize eSHOP for ordering and forward cart to SOBO for submission after Campus Group Payment Request is submitted.
- Use of Speaker Payment Form or Invoice for payment to Speakers or Lecturers.
- Completion of Student Travel Addendum for Travel (all modes), Lodging, and Conferences and/or Tournaments held off-campus.
- Independent/External Registered Student Organization (ISO/EOs)
- CampusGroups Event Link in Payment Request
- Use Speaker Payment Form or Invoice for payment to Speakers or Lecturers.
- Use the Independent Engagement Agreement to generate payment to Performers or Service Providers or contact SOBO Help Desk to see if ISO/EO certificate of insurance has been received.
- Completion of Student Travel Addendum for Travel (all modes), Lodging, and Conferences and/or Tournaments held off-campus.