Coronavirus Guidelines for Meetings & Events
Meetings and Events - Fall 2020
In compliance with Provost Kotlikoff's and Vice President Opperman's recent message, all in-person university-sponsored events and activities will be suspended at least through the end of September.
Like most organizations during COVID-19, Cornell University has established a series of policies, procedures and guidelines for those wishing to hold meetings and/or events on campus. This information may change with little or no notice, so please check this page often. In addition, while Cornell is carefully monitoring information provided by Tompkins County, New York State, the CDC, and the WHO, Cornell may implement our own set of policies, procedures and/or guidelines that may be stricter.
These guidelines are the minimum for university meetings and events. Some colleges/units may have more restrictive policies on specific buildings they manage and/or groups they sponsor.
In all cases, event planners should consider use of technology, such as Zoom videoconferencing, rather than in-person meetings or gatherings. While we understand that virtual meetings and events may not be ideal, it is essential that we prioritize both the health and safety of our campus community. The following guidance is for event planners who have, or are in the process of, scheduling events on the Ithaca campus.
Student Organization Events - For Fall 2020
Starting October 5, student organizations are permitted to host in-person events for 10 people or less. Reservations for event space and student study space will be streamlined through one app this semester using the Chatter platform.
Guidelines on how to register and how to book space are online now. Please note, all student groups will also need to register their events in Campus Groups for event management and contact tracing expectations.
All In-Person Events and Meetings
- Events/Meetings may not have more than 10 attendees (including sponsoring group members), and may not exceed the updated capacity of the space you are using. Note that the maximum number of attendees may change based on university or public health policies.
- Face coverings must be worn by all attendees at all times.
- Food and/or beverages are not permitted at in-person events or meetings.
- Physical distancing of at least 6 feet between people is required (even when wearing a face covering).
- If singing, there must be 12 feet between people and/or a physical barrier between singers. No wind, brass or other instruments in which air from a person is required to play the instrument may be used unless separated by 12 feet and/or with constructed barriers or appropriate bell covers.
- Events/meetings may only be attended by current Cornell students, faculty or staff (see Cornell’s Travel and Visitor Policy for more information).
- No tabling is permitted.
- The process for reserving outdoors spaces is TBD.
- Events MAY NOT be scheduled to take place off-campus. Some exceptions may apply (certain events pertaining to philanthropy and public service may possibly seek exemption from these guidelines with approval from the Campus Activities Office).
- Attendance must be taken and maintained by a representative of the sponsoring organization. Attendance sheet must include date, time and location of the meeting/event, along with each attendee’s name, Cornell netID (email), time the attendee entered the meeting/event, and time they left. Registered student organizations, Greek Life and possibly residential areas must use CampusGroups to maintain attendance lists and register their meetings and events.
- Any requests for filming on campus must be submitted to https://apps.univcomm.cornell.edu/filming/forms/request.html
Virtual Events and Meetings
If possible, provide options for remote viewing of your event or meeting (Zoom, webcast, etc.). Cornell Information Technologies (CIT) provides the following resources: