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Cornell University

Student & Campus Life

Event Planning Workshops

The University Events Office and University Events Team (UET) is available to meet with university departments or student organizations to discuss specific event planning policies/procedures, or general topics about event planning. Please contact the University Events Office at (607) 25-EVENT (607-253-8368), or email events@cornell.edu for more information.

Event Planning Workshops for Faculty/Staff

There will be two (2) Event Planning Workshops for faculty/staff this fall. Topics to be covered will include:

  • Using the 25Live Scheduling System to reserve space & register your event
  • Guidelines and policies for events with food and/or alcohol (including working with outside caterers and food trucks)
  • Safety & security at events
  • Risk & Insurance; waivers/hold harmless forms
  • Working with minors/youth
  • Approval process for using Cornell's name, logo & artwork
  • Contracts
  • Policies for livestreaming and showing movies at events
  • Requesting facilities materials (tables, chairs, tents, etc.)
  • Permits (stage, noise, tents, etc.), and when they are needed
  • Ticketing options for events
  • University Events Team (UET), University Events Office, Conference Services
  • Fundraising & sales activity
  • Large scale events

Student & Campus Life Staff

Thursday, September 19 - 1:00 - 2:30 pm
Toni Morrison Hall - Room 102 A&B (also available via Zoom)

This workshop will cover the basic event planning topics outlined above, but will focus on policies & procedures specific to SCL staff, including those who advise SCL university student organizations. Additional topics specific to SCL policies/procedures will include the contract review process and payment processes.

To register for the SCL Event Planning Workshop, go to the SCL Event Planning Workshop Registration Form. 

College/School & Department Staff

Monday, September 23 - 1:00 - 2:30 pm
Toni Morrison Hall - Room 102 A&B (also available via Zoom)

This workshop will cover general university-wide event planning topics outlined above. Specific requirements may be implemented by your college/school or department. 

To register for the College/School & Department Staff Event Planning Workshop, go to the Event Planning Workshop for College/School & Department Staff Registration Form. 

Student Leaders & Organizations

Student leaders/organization members should consult the Campus Activities Big Red Guidebook for information about planning events. 

A free on-line course is also available for student leaders on CU Learn titled SCLES 100 - Cornell Events Planning 101.