Welcome everyone. Tonight we're talking about completing your application: AMCAS, AACOMAS, TMDSAS AADSAS whatever it is that you're completing. My name is Ana Adinolfi, I'm the Acting Director of Health Careers Advising here at Cornell. And I serve everybody, undergraduates, alumni, students in all schools and colleges. My office,  is in 172 Goldman Smith and I also see people via zoom. So don't hesitate if it's inconvenient for you to come to my office here in Ithaca for one reason or another? I'm here via zoom as well. Here's what I got for today. We're going to review the timeline. I have a bunch of questions that I've been hearing people ask over the last month that I just wanted to answer in a public format. So make sure that if you have the question or you are about to have the question, you're getting an answer. Where to get help with your application?  And then your questions. So if you have questions, and you're here live feel free to use the chat or you have the option of unmuting yourself if you'd like to. So here's a timeline. We're here at the end of May 2022. Just slightly to the right of where we were when we last got together at the end of April. So the big moments almost here we're almost going to submit that application. And this is a reminder of the HCEC specific timeline. So remember that June 10th, That's the date you're going to be hearing the most often. June 10th is just the deadline for the first tier of letter release. So undergraduates, including our soon to be alumni, May 2022. You have until June 30th to get your application in. To get your HCEC checklist completed, and still receive the  HCEC letter. And alumni- So December 2021 and earlier you have until July 15th. So that means as long as you get that checklist completed, you will receive an HCEC letter through- submitted through the application service that you're using. So June 10th is the date, but it's not really the date. It's really June 30th for undergraduates and July 15th for alumni. Alright a big question I've been getting quite often is- is there an advantage to submitting before noon on June 10th? Because as you know, AMCAS opens up on May 31st for you to start submitting and AADSAS June 1st. AACOMAS has been open for a little bit. There's no harm in submitting your application before June 10th at noon, but there's also not an advantage as a Cornell applicant. So if you're getting advice from people from other schools, if you're getting advice from an online forum, know that this is Cornell specific information and June 10th is a Cornell specific date. If you're ready on May 31st, be my guess.Go for it, but there's no difference between June 1st or eighth or June 10th at 11 AM. They're all going to be in the HCEC first tier letter release. And that's really what matters. So you don't have to worry about the time that it takes for your transcripts to be uploaded. If you're an alumni, you've uploaded them already. You know that it's a super fast process and you don't have to worry about your application. Be verified by the first transmit  date which is June 24th. So if you submit by June 10th, you're absolutely going to be verified by June 24th. That is not a concern. Plenty of things to be anxious about and concerned about- that is not one of them. June 10th is absolutely fine. If you're running before be my guess. But there's no advantage to being ready before. For alumni. June 10th is the truth of the Day for you. We moved it back a little bit based on some administrative stuff we had going on this end. So June 10th is the date for everyone. It used to be June 3rd. June 3rd is not the truth. There is no advantage to getting your application in on June 3rd- as opposed to June 10th. I also capitalized noon. on here because I want to make sure that we understand that deadline is at noon on June 10th. So if you're a procrastinator, if you're not a morning person, if you're not in the Eastern time zone, we might want to tell ourselves a white lie about what the data actually is. So you might want to tell yourself it's June 9th because June 10th at noon is the deadline for first tier. You'll be in the second tier if you submit at 12:02 or five or whatever on June 10th, it's June 10th by noon. So tell yourself whatever you need to tell yourself. If you're trying to get in the first tier, deadline and that's not something that is in your wheelhouse right. Another thing is about transcripts So I have some undergraduates asking me, should I just submit on May 31st, Before my spring grades come out because they're due on May 31st and then re-upload them later. Doug and I strongly recommend that you wait until your spring grades are posted. Not just because it's an administrative hassle. But because you're going to have to upload them again at some point for TMDSAS you don't have the option to upload them. You have to stop and wait, then do it. And again, there's no advantage to getting those transcripts submitted later. It's going to be a hassle for you. We recommend that you just wait until June 10th. When were pretty sure you're going to have all those grades posted. So what can you change after pressing submit? So let's say it's June 9th at 11: 59 PM, whatever your deadline is for yourselves. Here is the list of things from AMCAS that you can change by your application. Afterwards. I also wanted to address some confusion that I've been hearing from students about submitting extra letters of recommendation. So most applicants are only submitting the letters that they submit To HCEC. So two or three letters that HCEC is submitting on your  behalf. So those get forwarded straight to medical schools or dental schools. If you're submitting additional letters of recommendation that aren't through the HCEC, which again is not common. But if you are, you can upload those right now to AMCAS if you want to. And you just don't assign them to any schools. And then if you're feeling nervous about, will schools be concerns that I have used letters of recommendation and they come in before my HCEC letter and then they think I'm file complete when I am actually waiting for the HCEC letter. Just don't assign them to any schools. And that should solve that problem. You can have them there, have them uploaded, and then press the button once they come in after HCEC letter is uploaded. So again, that's not a common question, but for the few people who are concerned about this, I'd be getting that question. You can also change your list of schools after pressing submit.  you only have to have one school on your application in order to qualify in order to be complete with your application. So if that is something that applies to you, then I would say absolutely, you know, one school is fine and that makes sense to you if you need to add schools later, if you're waiting for financial information, if you're waiting for an MCAT score its fine to mess around with your list of schools. My preference for is that your is that your list of schools is done on the day that you press submit. Just so you can be done with it and take a break. But if you're messing around with your list of schools, there's really, there's no consequence at all if you're messing around with it before June 24th, which is that transmit date to medical schools and there's really no harm messing around with it soon after that too. So what can't you change? Basically, everything that you didn't see on that list is something that you cannot change. Your writing must be a 100 percent done. for you to submit. And I will say. I said this on AMCAS Day but I'll just repeat the work and  activity section is one of those ones that often gets neglected and saved for the last minute. And it's not easy. Those of you who are doing it right now know that it's super tough to get down to the 700 characters to figure out how you're going to group things. To go find the contact information for people from your various activities. And so if that's something you're saving to the last minute, I encourage you to take a look at it now because it absolutely- It's something you can't go back and changed and modified it. So then what if I won't be ready by June 10th at noon. like I said earlier, that doesn't mean that you're never receiving an HCEC letter. That you're not getting into medical or dental school if you're not ready by June 10th. I would much rather have your application high-quality. I would rather have it You ready? I would rather have you be  confident in it than for you to rush and try to get everything done by June 10. So if that is feeling like a frantic rush, (undetecable) June 12th would be a lot easier for me. Or June 15th would be a lot easier for me. Then take the extra time, make sure your application is as high quality as it possibly can be that something you're really proud of. And that's going to give you the best result at medical schools, right? So it's not- wouldn't be  the end of the world. You're absolutely still going to get an HCEC letter as long as you meet those later deadlines. Please don't go nuts trying to get- meet that June 10th at noon deadline, but it's not worth it. It's not worth your mental health. It's not worth your lack of sleep submit it on June 13th or whatever That's totally fine. Um, What if I don't have my MCAT score back and I'm not confident I did well I had this question a lot and I also had the question of people who have MCAT dates or just had, MCAT dates that maybe passed and are thinking. I need to push my MCAT date   back. I don't feel ready. I don't feel confident right now. So if you don't have your MCAT score back yet and you're worried about it or you're worried about maybe needing to push that MCAT date back. That's absolutely a conversation to have with a health careers advisor. There's some nuance and the answer is different for every person. For some people- I talk to somebody today. It's no big deal, pushing the MCAT date back for that person is not going to be a concern. For other applicants. You know, your decision whether or not to apply or not is hinging on that. MCAT score. Maybe that's a reason to think about, should I be applying this cycle. if studying is really not going the way that you wanted, maybe that's a reason to consider not applying this cycle. If you are receiving accommodations and they haven't come through yet and you're not competent, you're going to get the accommodations you need to perform well, maybe that's a reason to wait. But again, maybe those are reasons to wait, they are not definitely reasons to wait. So that's a reason to consult with a health careers advisor. We can help make that determination of what makes the most sense to you. You say "file complete" a lot. File complete is basically the step between everything that you're doing right now and this early the summer and the interview offer. So you need to be file complete somewhere in order to receive an interview offer. So the schools are compiling all of this information. They're gathering all of this information. Some of this, you have control over. Some of this, you don't have control over. Some of this you have an exact date when this might be happening. And so I have on this sphere that's things that you will need in order to be considered file complete and you're ready to receive an interview offer from a medical school or a dental school So file complete the primary and secondary application completed So we only have primaries right now we don't have secondaries You're not going to receive any secondaries officially until June 24th or later because you haven't even submitted the primary yet, your test scores uploaded. So that's your MCAT and DAT So for those of you who have yet to take them or your  waiting on tests scores You won't be filed complete until those test scores come through. All the letters of recommendation or evaluation that you promised in your application that you have letter IDs. All of those letters, have been uploaded. That's part of of file complete And then your situational judgment tests scores are uploaded. So now, if there's a school that requires Caspar or AMCAS preview, you've not only in the exam but your exam, has been scored and those scores have been uploaded to your application. So a lot of things, a lot of things. And again, you know, your primary and secondary applications are really the only thing that you have actual control over, something like a MCAT date- you know when that's going to come. But the rest of it, you're kind of sitting and leaning on other people. So control the things that you can control. Seize the timelines that  you can Seize and then trust that other people are going to do their part to help you reach file complete. Okay. So just a reminder about what HCEC is sending for you. HCEC is only sending their letter and the letters of recommendation that you uploaded directly to them. So they're not sending transcripts. You are responsible for sending all of your transcripts more than those three letters of recommendation for most applicants, some applicants are going to have more than one if you're a re-applicant. That's another thing. So you don't need to resubmit the letters that HCEC has, those letters of recommendation. But anything else that you submitted to HCEC you're going to have submit  again. And for most of us, that's a good thing, particularly when we're thinking about personal statement, because you have the opportunity to do a new draft, to do something new. A few questions that I've been getting about the work and activities section. I just wanted to outline this so I'm continuing an experience after submitting. So this is the convention that AMC is asking for. If you are doing an experience now and then you're continuing it later, we want you to be ending it now. Ended in May of 2022 and then started again in June 2022 So gather up all your hours before you press Submit on AMCAS put that as one experience and then do a recurring experience and enter in the anticipated hours that you're going to have. So   stop it this month. And start it in June, with the anticipated hours. The other piece that I've been getting questions about and they do a great job explaining this in application is what happens if it's an experience you haven't started yet and you won't start before you complete your application and send that in. There asked you to put May 2022 for the start date and the end date. and put the hours as 0. And that's going to help them order things in the application and understand, yes, I'm looking at a future experience. So follow the directions on that If you have a gap year  job, for instance, you want to put in there be my guest, that's a great place to put it if you have the room for it. All right, Our lots of questions about transcripts and entering things in. My advice is usually follow the transcript, do what it says on the transcripts. Enter it in exactly as you see it. Even if it seems funny. Even if it seems weird. If there are things that are not consequential like I got a lot of questions about PE classes, for instance, the PE class, you've gotta enter it because it's on your transcript. We enter it exactly as we see it AMCAS is gonna  to take a grade of SS because You didn't have an opportunity to take that class pass-fail, right? So enter in exactly how you see it. It's not going to be a huge consequences for your application. If you have a situation that is very complicated, where you look at all the AMC materials, You can't figure it out. You look at the webinars that I've done you can't figure it out. It's usually the best course of action to directly contact the application service. So if you really cannot find the answer, that's a great way to spend some time on hold waiting to talk to somebody from the AMC here from the relevant application service to get that question answered. So that's what I do. Encourage- there's Nothing wrong with contacting the application service directly and that's something that the HCEC recommends as well. I have some HCEC reminder slides peppered in here. If you have questions about the HCEC I recommend that you start with the HCEC online file. I've had that a few times this week where I said, I know this isn't the required reading. let's  go in together and take a look. So absolutely start there, particularly with HCEC, related questions. And again, if you can't find the information there, it's often that you need to contact the application service directly. So more FAQs that I'm getting. The first is who is the author for my letter? That information is under the application services FAQ for the HCEC. So it's not for those of you who are undergraduates, it's not the person who did your HCEC interview. It's Dr. Graeme Bailey,  he's the Chair, of the HCEC and all of that information's there, the address, the phone number, all that good stuff. The second is a question, particularly for our AACOMAS and AADSAS  applicants. They're going to ask for a due date. We don't do that at Cornell but HCEC has due dates that they recommend for you that you put in that place But in that place based on when you are going to be submitting your evaluation requests. So they're just looking for a general date and we give them one Another piece is, you know, all of this confusion about what kind of letter is it. It's technically a packet because there's more than one letter in it. But it's a committee letter. It's a single committee letter that is kind of sent all in one big PDF together. The next thing that I'm getting questions about is about how do I let AMCAS know that my letters coming, how do I let HCEC know Where to submit my letter to AMCAS. Once you input the HCEC information that Dr. Graeme Bailey stuff I showed you on the previous slide, you get this letter ID number generated and this is the number that you're going to go back and enter into your HCEC checklist. This is again like the letter with that pretty barcode for those of you who are submitting additional letters of recommendation outside of the HCEC packet, you need to give this pretty barcode document to your letter writer. But HCEC doesn't need it.  it's only looking for a number so they can match you to your application. Here's where you can find that on your checklist. Here's where we put it in and NADH. So you see up top, there's the checklist itself, the little, the little rectangle up there. And that's where you find the piece  that links to the ID form and There's the ID form itself that kind of gets everybody matched together. And once you've got everything together, you press submit on your application you have to come back to the HCEC, a checklist, submit your proof that you've submitted your application to the HCEC and this is what it looks like. It helps to pull this  information up to make sure you're doing absolutely everything the way that HCEC requests, including renaming the file for them so that it's easy for them to connect you and your HCEC letter, You're getting a mean here. We don't want them wasting time trying to figure out who you are and where your AMCAS application is and that sort of thing. This involves sending an email to the HCEC, as you can see from step five, after you produce a PDF of your application. This next slide shows you here's what it looks like on AMCAS at least. So you see on AMCAS over on the far right hand side, there is a print application where printing the application to get the PDF generated. That's how you get that PDF for, for each HCEC. And you can see here this red oval shows you the submission date to AMCAS Your AMCAS PDF must have a submission date on it You can go in there right now and pull up a PDF of your application. And it would look just like this, except that it wouldn't have that piece that's in the red oval. This is the only way that HCEC knows that you submitted AMCAS and when you submitted it. So you  absolutely must have this submission key on your PDF that you're sending to HCEC So that's something that I've wanted to be very clear about. So you don't get your application sent back to you. This is a note for me specifically, just make sure you finish your checklist every year. I have an applicant that is so put together that has everything under control. They don't forget anything major everything  submitted exactly on time, but they forget to check a box on their HCEC checklist. Usually it's something they've actually done. They just didn't physically  check the box. So once you have everything together, everything is done and you've submitted your beautiful e-mail with your PDF to HCEC you must come back to that checklist and make sure you've checked all the boxes because checking the boxes is what completes the  checklist and let's HCEC Know yes  this applicant is ready to go please finalize their letter So make sure you finish your checklist that's my goal this year, that nobody is gonna forget So you're on the hook as you've heard me say it out loud. That's it. for all the FAQs that I have. I have some resources to share and if questions have come up While I've been talking. You're attending live, feel free to either put them in the chat or I'm going to ask you in a second if you've got questions. So this is today. The upcoming "Focus On" meetings are happening the next two Wednesday if  you're here participating live. Next week on June 1st, we're going to talk about situational judgment tests. Caspar and Preview The week after that on June 8 We're going to talk about secondary applications and what we need to be thinking about there. So where do we seek help, so we've got college advisors, is particularly if you're in Human Ecology or CALS. There's writing help for personal statements and secondary applications through the Knight Institute for personal statements only through Cornell career services. Like I said, the HCEC checklist is a great resource, the application services themselves, put out incredible resources. I have drop-ins three times a week on Mondays. That's individual 15 minute appointments on Wednesdays. I also have the same thing. So Mondays are 1-4 Wednesdays are two to four. And then on Tuesday afternoons,I'm just sitting in a Zoom room waiting for people to come talk to me. And I also since June it's coming up, I want to make sure that I note the dates they are expected to  be canceled their Memorial Day, I'll be at a health careers conference as the observance of Juneteenth And then as soon as the AMCAS transmit date happens, I'm going on vacation for a few days so you can catch me in late June. And then of course, these health careers presentations. Okay. So what should you be thinking about once you press Submit, done your HCEC checklist  everything is good, everything is set for your primary application. Please take a few days to relax. This is so much work, we're only getting started in the application process. You all are stressed to the max trying to make all this happen. You deserve a nap. You deserve time with loved ones, you deserve whatever your particular form of self-care is. It fine to take a break, take a couple of days to a couple of weeks. You might get a few secondary applications before your primaries transmitted but those can wait they can wait, they can wait until July. It takes some time in June and please use it to relax and gather yourself up for the rest of the application cycle. Do whatever, keeps you energize, keeps you feeling connected to the world around you. So take a break You heard it here first, I'm mandating naps for everyone Last but not least, if you're here and your class of 2022, congratulations. I'm so excited for you. I actually kinda hope you're not here today because That means you're not out celebrating with your friends and your loved ones. So congrats, class of 2022  I'm here when you need me. I hope you enjoy your graduate. That's all that I have. I absolutely have time for questions. So if there are things that have come up during the presentation and I'm happy to do that. Ah yes, so a question in the chat "to clarify does file complete entail that the HCEC letter has arrived? Yes.  That is part file complete part of it is the HCEC letter is there Is there any other questions? I had one, just about what you were saying about entering coursework and calling application services. So I was on the phone with AMCAS yesterday. I wasn't able to get a concrete answer to a pretty Cornell specific questions here. So I have a course that is listed in the Department of horticulture at the code is HORT and then 11 15 or whatever it was. But it's a course that satisfies a biology requirement for life science page. Yes, The question was, AMCAS suggests that horticulture is not part of the BCPM GPA and to classify it differently. But if I think it's a bot- it meets bio criteria or it was a rather bio intensive course. What would your recommendation be in terms of classification. I would mark it as Bio So it is up to you to determine the primary content of the course and that you determine its bio then it's BIO I would say, you know, there are hundreds of Cornelians that apply  every year it's very possible that AMCAS has  seen this particular course before and made a determination on it it certainly check when your  application verified to see if you and AMCAS agree with each other. And I I encourage you to, if you disagree, if they end up saying, no, this doesn't count And you really think it does. Do an academic change request form and dispute it. Submit the syllabus of the class. You're not only helping yourself get this credit, you're helping future Cornelians they'll  put it on the list. Yeah, HORT whatever is approved as a  biology course and that's only going to help you and future applicants. Okay. That's great to know. Thank you. Hi,  there-  I had a question. Yeah, go for it. So under the buy graphic information on the AMCAS application, there's basically a question asking, how have you paid and like can you break out the percentages of how you've paid for Cornell? I just sent verbatim question on the chat. I just want to ask, have you had any advice for how to approach, figuring that out? I was thinking about going to student center  and like looking at like the semester breakups? Yeah. Yeah. Yeah. Should be able to go from your most recent semester? Absolutely. Okay. Average everything together. That also changed around, um, and it usually usually makes the most sense to give the information from your most recent   semester. But yeah, you can download your financial aid report from Cornell and actually break it down into grants and loans and all that stuff. Perfect. Thank you. Yeah. Any other questions? No. Where to find me? You can find me in Drop Ins,  you can find me on email. I'm happy to chat whenever  other stuff comes up. So have a good evening afternoon whenever time that is wherever Take care y'all. Thank you. Yeah, my pleasure.