2020-2021 Campus Activities Student Organization Social, Event and Meeting Requirements
Until there is an effective vaccine for COVID-19, we live in a world of significantly enhanced community and personal health risks. The university cannot eliminate those risks, even with the best of planning. We can, however, work together to reduce those risks, and Student organizations have an important role in the Cornell community’s culture of shared responsibility for our safety and well-being. All undergraduate, graduate, and professional student organizations are therefore subject to the 2020-2021 Campus Activities Student Organization Social, Event and Meeting Requirements (comprising of the Coronavirus Guidelines for Meetings and Events, Cornell Student Behavioral Compact and Campus Activities requirements).
Violations of these 2020-2021 Student Organization Requirements will be handled expeditiously by the Campus Activities Office. Should the Campus Activities Office determine that an organization’s behavior violated these Requirements, the organization may lose space reservation privileges and/or be barred from hosting in-person gatherings (event or meeting) or be subject to other action(s) as determined by the Campus Activities Office. The decisions and determinations of the Campus Activities Office will be made on an urgent basis to protect the health and safety of the community as a whole and are not subject to appeal. Severe, pervasive and/or repeated violations of these Requirements may result in the organization being referred to the Office of the Judicial Administrator for disciplinary action pursuant to the Campus Code of Conduct. In addition, individual violations of the Cornell Student Behavioral Compact that are brought to the attention of the Campus Activities Office will be referred to the Campus Compact Compliance Team (CCCT) and may result in further referral to the Office of the Judicial Administrator (OJA).
Participation in student clubs and organizations and other student and campus life activities will focus on virtual engagement as much as possible and, when not virtual, will be required to observe the physical distancing, face coverings, and good hygiene protocols adopted by the University. All meetings and events, whether in person or virtual, must comply with the Coronavirus Guidelines for Meetings and Events set forth by Cornell University, in addition to the Campus Activities requirements below.
- Meetings and events will need to be submitted via the Cornell CampusGroups platform (this applies to in-person and virtual events and meeting). For more information please visit the Campus Activities page:
Each organization will need to have an updated/accurate list of “members” under their CampusGroups organization dashboard.
- Each organizations will need to fully registered through the Campus Activities Registration Process to operate as a student organization.
- In-person events and meetings will need to track attendance via the Cornell CampusGroups attendance tracking feature. For more information please visit the Campus Activities page:
Furthermore, every Cornell Student has agreed to the Cornell Student Behavioral Compact. Included in the compact are specific expectations for social, organizational and recreational activities. Cornell students have all agreed with the following:
- To comply with all enhanced social and event management policies, rules and requirements adopted by the University, including required registration of and approval for all University-sponsored in-person events.
- When socializing in person, to do so only in small groups of fewer than 10 people (or as otherwise set by the university or public health authorities), to maintain 6 feet of physical distance between us, and to wear a face covering at all times.
- When I am acting as a host for any social gathering or event on or off campus, I am responsible for complying with and reinforcing applicable University rules with all participants and guests, including requirements for small groups, physical distancing and face covering.
- To refrain from organizing, hosting, or attending events, parties, or other social gatherings on or off-campus that may cause safety risks to me and other members of the community. I further understand that drinking alcohol and using other drugs will increase my risk of engaging in risky behavior, needing medical treatment and/or being exposed to higher-risk contact with others.
Attestation by Officers and Advisor
Agreement will be embedded in the Student Organization Registration Process: Officer and Advisor Form.
As a condition of registration, all Student organizations will agree, as an organization, to comply with the 2020-2021 Campus Activities Student Organization Social, Event and Meeting Requirements."As an officer or advisor of this student organization, by submitting this response I acknowledge and agree that I have carefully read the 2020-2021 Campus Activities Student Organization Social, Event and Meeting Requirements, as the representative of the organization, that my organization will comply with the Requirements.
I further recognize that the Requirements may be altered, updated, and/or added and it is my responsibility to convey regulation updates to the members of the organization. It is my responsibility, as the representative of the organization, to ensure the organization complies with the Requirements".
Breaches in the Campus Activities Student Organization Social, Event and Meeting Requirements
Breaches in the requirements listed can lead to:
- Written email warning outlining the rules and expectations.
- Loss of all space reservation capabilities and ability to host in-person gatherings (event or meeting) by the organization for the remainder of the semester
- Loss of all space reservations capabilities and ability to host in-person and virtual gatherings (event or meeting) by the organization for the remainder of the 2020-2021 academic year.
Event Planning Resources
Check out the Campus Events site for event planning resources and guidelines for events/meetings.