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'21-'22 Student Organization FAQs & Resources

Updated 3/15/22. 

We understand that there are a lot of changes in policy this year and it can be difficult to keep track of everything! The Campus Activities office has compiled policy updates and some of the most frequently asked questions around student organizations. Our goal is to assist your organization in any way possible. 

March 2022 update: All events, meetings, activities, and gatherings must follow current University COVID-19 guidelines. This includes policies about guests, masks, food, and other aspects of an event.

 

General Organization Support

Fully registered and approved organizations **Required to reserve space and host events**

  • Only student organizations that are fully registered and approved can reserve space and host events.

  • To see if your organization is approved, please visit the CampusGroups student organization directory.
    • Orange = Pending (started registration but have not finished)
    • Blue = Group has not yet started the registration
  • At the bottom of the above link, there is a list called "Spring 2022 Need to Register". This is a list of student organizations that need to re-register for Spring 2022.

Funding guidelines and opportunities for programs and events

Leadership development opportunities for individuals and student organization leaders

  • The Campus Activities office facilitates a workshop series each semester for students looking to further develop their skills as a leader. Click here to see the schedule for this semester and sign up!

Reserving tables for your organization in Willard Straight Hall

Conducting community service as a student organization

  • If your organization would like to plan a service initiative in the local community, you are encouraged to consult with the David M. Einhorn Center for Community Engagement (previously known as the Public Service Center).
  • Staff are available to consult on potential community partners, potential sources of project funding, existing opportunities for involvement as well as individual and group leadership opportunities, and risk management practices, etc.
  • Email einhorncenter@cornell.edu

Club Sports and physical activity organizations

Traveling as an organization

Student Organization Membership

Maintaining up-to-date rosters of membership

  • All student organizations must have updated and accurate rosters of members within CampusGroups. There are two ways to complete this:

Virtual/remote students as organization members

  • Students can participate in an organization virtually, as long as the student is considered a “full-time/active” student.

On leave, part-time, or otherwise "inactive" students as organization members

  • If a student is currently “not active” or “not enrolled full time” for any reason, including, but not limited to, a health leave, academic leave, or any other kind of leave, they cannot participate in a student organization on any level. There are a few reasons for this, with the main reason being the need for a student to focus on their own health/journey of wellness (either academic, mental, physical, emotional, etc.).
  • Students can resume within the organization once the student is fully enrolled and considered an “active” student. 

Event Planning & Reserving Space

Registering events and meetings

Reserving space on campus

  • Only student organizations that are fully registered and approved can reserve space.
  • Most space reservations are through Scheduling@Cornell. Some spaces must be reserved directly through a space manager depending on the building/department rules.

 🍎 Food and drinks at events

  • As the Ithaca Campus is in Green Status, events may provide food with the following considerations:
    • Choose larger/more spacious venues that allow for spacing while eating/drinking
    • Masks must be worn when not actively eating or drinking
    • Single-serve is not required
    • Consider ways to serve food that would limit congregating:
      • Place food on one side of a space; place tables on the other
      • Consider using tables so people are inclined to sit and eat
      • Consider grab-and-go options to meet participants’ comfort level with shared food options
  • Working together to adhere to these precautionary measures will reduce COVID-19 risk and allow the university community to stay Green. 
  • For additional resources, visit the Cornell Covid-19 webpage pertaining to events.
  • In general, if catering is being coordinated, the vendor must be on the approved vendor's list. The list can be reviewed on the Risk Management & Insurance page pertaining to Catering Service Providers

Visitors/guests on campus

 🎶 Singing and wind instruments safety precautions 

Tracking in-person event attendance

  • In-person events and meetings should have accurate attendance rosters.
    • Tracking attendance can be done through CampusGroups and under the event listing. There are two ways to do this:
    • Must be a start time and end time for each event or meeting.

Tracking attendance for outside guests (not in CampusGroups)

  • If, for some reason, a person attending an event or meeting is not listed in CampusGroups (likely non-students), please email Campus Activities (activities@cornell.edu) with the below information:
    • Name of event/meeting in CampusGroups
    • Name of organizations hosting event/meeting
    • Name of the attendee
    • Cornell netId of the attendee
    • Time the attendee arrived
    • Time the attendee left