Student Organization FAQs, Policies, & Resources
This page includes frequently asked questions, important policies, and resources that can be helpful for student organization leaders.
General Organization Support
Fully registered and approved organizations **Required to reserve space and host events**
Only student organizations that are fully registered and approved can reserve space and host events.
- To see if your organization is approved, please visit the CampusGroups student organization directory.
- Orange = Pending (started registration but have not finished)
- Blue = Group has not yet started the registration
- Review the Registration Process page for details on the process for returning and new organizations.
Funding guidelines and opportunities for programs and events
- There are many opportunities on campus for funding an event!
- Click here to review current guidelines and funding options across campus for events.
Leadership development opportunities for individuals and student organizations
- The Campus Activities office facilitates a workshop series each semester for students looking to further develop their skills as a leader. Click here to see the schedule for this semester and sign up!
Conducting community service as a student organization
- If your organization would like to plan a service initiative in the local community, you are encouraged to consult with the David M. Einhorn Center for Community Engagement (previously known as the Public Service Center).
- Staff are available to consult on potential community partners, potential sources of project funding, existing opportunities for involvement as well as individual and group leadership opportunities, and risk management practices, etc.
- Email email@example.com
Club Sports and physical activity organizations
- Visit the Club Sports Council website for up-to-date information on Club Sports policies.
Traveling as an organization
- We are not tracking club-related travel. Please follow University guidelines for student traveling.
Student Organization Membership
Maintaining up-to-date rosters of membership
- All student organizations must have updated and accurate rosters of members within CampusGroups. There are two ways to complete this:
On leave, part-time, or otherwise "inactive" students as organization members
- If a student is currently “not active” or “not enrolled full time” for any reason, including, but not limited to, a health leave, academic leave, or any other kind of leave, they cannot participate in a student organization on any level. There are a few reasons for this, with the main reason being the need for a student to focus on their own health/journey of wellness (either academic, mental, physical, emotional, etc.).
- Students can resume within the organization once the student is fully enrolled and considered an “active” student.
Event Planning & Reserving Space
Registering events and meetings
All events and meetings are encouraged to be placed on the CampusGroups Events Calendar. This can be done by submitting your event/meeting as an event through your organization. Click here to learn how to put events in CampusGroups.
- All on-campus events and meetings must be registered through Scheduling@Cornell. You can schedule events and reserve spaces here, as well as review helpful event planning resources.
Reserving space on campus
- Only student organizations that are fully registered and approved can reserve space.
- Most space reservations are through Scheduling@Cornell. Some spaces must be reserved directly through a space manager depending on the building/department rules.
Reserving tables for your organization in Willard Straight Hall
Event Planning Support
Important Resources for Registered Student Organizations
Cornell Branding Resources & Guidelines
- Student Organization Naming and Branding Guidelines
- Social Media policies and support
- Merchandise guidelines and approval
- Design Center - Cornell colors; access to photo, film, and music database; copyright guidelines; and more
Mental Health at Cornell
Health and well-being are foundational to success at Cornell and the Mental Health website is here to serve as a central source of information on these topics. Access the website to find resources for self-care, tips to support a successful academic year, guidance for students supporting peers and so much more.
Reporting an Incident
SHARE | Sexual Harassment and Assault - Response and Education
Important Policy Highlights for Organizations
Current COVID-19 Guidance
Student Code of Conduct
Environmental Health and Safety
Contact: Ron Flynn at firstname.lastname@example.org
The Cornell University Department of Environment, Health and Safety (EHS) works with Cornell faculty, staff and students to help ensure that special events on campus are organized and run safely. All registered events require University Events Team (UET) approval using the 25Live Scheduling System. EHS personnel will work with you to review and approve events for items such as:
Hazing Policy, Cornell University Student Code of Conduct
Dear Registered Student Organization Officers and Advisors,
PLEASE REVIEW WITH ALL MEMBERS OF YOUR ORGANIZATION THIS IMPORTANT MESSAGE ABOUT HAZING:
90% of Cornell students believe it’s never okay to humiliate or intimidate new group members. However, you may be surprised to learn that some club traditions—including activities you may never have thought to question—actually fit the university definition of hazing (see details below) and can be referred to the Office of the Judicial Administrator for review and sanctioning. It is up to you to make sure your members do not engage in hazing or other unacceptable activities throughout the year.
As a student leader (or as an advisor), you must take proactive steps to ensure members of your organization feel welcome and safe. Learn all you can about hazing and help others to understand that what may seem fun or non-threatening for some members may be experienced as physically or emotionally harmful to others. Even simple pranks and jokes can rise to the category of hazing if not considered carefully.
- Please review and consider this list of activities for ideas on replacing questionable and/or potentially problematic traditions and to help safeguard the health and well-being of your members.
- If you need help understanding the issues or brainstorming options, you may request a free Cornell hazing prevention program for yourself and your group members.
Hazing is a violation of the Campus Code of Conduct and is defined as follows by Cornell:
HAZING: To haze another person, regardless of the person's consent to participate. Hazing means an act that, as an explicit or implicit condition for initiation to, admission into, affiliation with, or continued membership in a group or organization, (1) could be seen by a reasonable person as endangering the physical health of an individual or as causing mental distress to an individual through, for example, humiliating, intimidating, or demeaning treatment, (2) destroys or removes public or private property, (3) involves the consumption of alcohol or drugs, or the consumption of other substances to excess, or (4) violates any University policy.
- Please note that “informed consent” does not apply to hazing. Activities can be considered hazing regardless of a person or group’s “consent” to participate.
- Registered organizations and their officers are referred to the Office of the Judicial Administrator for any alleged hazing incident.
- Detailed descriptions of previous campus hazing violations can be viewed on Cornell’s Hazing website.
It is up to you to ensure your group members are aware of how to report hazing violations. Any student subjected to hazing or who has knowledge of anyone else being hazed should immediately report the incident:
- online via Cornell University’s hazing website
- by phone (or in-person) with one of these university resources
- Remember, hazing is never okay. For more detailed information about this topic—including care and support for those who have been hazed—please visit hazing.cornell.edu
Cornell University Council on Hazing Prevention
Risk Management: Risk Guide
- Cornell Insurance Requirements
- Catering Service Provider
- Events with Alcohol
- Events with Athletic Activities
- Preparing and Serving Food
- Private Event Insurance
Risk Management: Working with Minors
University Policy 4.3 Sales Activities On Campus
University Policy 4.10 Use of Cornell's Name, Logos, Trademarks, and Insignias
Registered student organizations are eligible to use the Cornell University name in their organization name for publicity, uniforms, or other purposes, as determined by university brand guidelines regarding the use of the Cornell name, logo, and artwork, and subject to approval through University Relations.
Examples of the proper way to use the university name can be found on the university brand guidelines website.
University Policy 4.11 Establishing a New University-Related Subsidiary or Affiliated Corporation
University Policy 4.16 Social Media Accounts
University Policy 4.18 Political Campaign Activity
University Policy 5.6 Recording and Registration of Domain Names
University Policy 5.12 Web Accessibility Standards
Cornell University is committed to providing an environment in which all people have an equal opportunity to participate in the university’s programs, activities, and services. To support this environment, all new, newly added or redesigned university web content, web pages, web functionality, websites, and web applications must be made accessible to people with disabilities to the standard prescribed by the Web Content Accessibility Guidelines (WCAG) 2.0 Level AA, except where doing so would result in a fundamental alteration in the nature of a service, program, or activity or in undue financial and administrative burdens.
When fundamental alteration or undue burden applies, equally effective alternative means of access must be provided so that, to the maximum extent possible, individuals with disabilities receive the same benefits and services.