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'21-'22 Student Organization FAQs & Resources

Updated 1/19/22. 

  1. Registering events and meetings
  2. Reserving space on campus
    • Only student organizations that are fully registered and approved can reserve space.
    • To see if your organization is approved, please visit the CampusGroups student organization directory.
      • Orange = Pending (started registration but have not finished)
      • Blue = Group has not yet started the registration
    • At the bottom of the above link, there is a list called "Spring 2022 Need to Register". This is a list of student organizations that need to re-register for Spring 2022.
  3. Food and drinks at events
    • For the spring 2022 semester, food will be allowed at in-person events starting February 7. This includes grab-and-go food that is pre-packaged. The pre-packaged food must be prepared by a professional catering vendor (like Cornell Catering) or at the factory level (like individually wrapped candy or granola bars).
    • The university Covid-19 policy on food and drinks can be found on the Cornell Covid-19 webpage pertaining to events and under the Food and Drink at Indoor Events.
    • If catering is being coordinated, the vendor must be on the approved vendor's list. The list can be reviewed on the Risk Management & Insurance page pertaining to Catering Service Providers
  4. Funding guidelines and opportunities for programs and events
  5. Leadership development opportunities for individuals and student organization leaders
    • The Campus Activities office facilitates a workshop series each semester for students looking to further develop their skills as a leader. Click here to see the schedule for this semester and sign up!
  6. Visitors/guests on campus
  7. Singing and certain wind instruments limitations
  8. Conducting community service as a student organization
    • Student organizations must first consult with the David M. Einhorn Center for Community Engagement (previously known as the Public Service Center) before making community connections with local non-profit organizations/agencies.
      • If your organization would like to plan any service initiatives in the local community, these efforts are being registered with the Einhorn Center.  Email einhorncenter@cornell.edu.  The staff at the center will provide you with further information to register your initiative.
  9. Club Sports and physical activity organizations
  10. Traveling as an organization
  11. Maintaining up-to-date rosters of membership
    • All student organizations must have updated and accurate rosters of members within CampusGroups. There are two ways to complete this:
  12. Tracking in-person event attendance
    • In-person events and meetings must have accurate attendance rosters.
      • Tracking attendance should be done through CampusGroups and under the event listing. There are two ways to do this:
      • Must be a start time and end time for each event or meeting.
  13. What if a person is not in CampusGroups but attending an in-person event or meeting?
    • If, for some reason, a person attending an event or meeting is not listed in CampusGroups (likely non-students), please email Campus Activities (activities@cornell.edu) with the below information:
      • Name of event/meeting in CampusGroups
      • Name of organizations hosting event/meeting
      • Name of the attendee
      • Cornell netId of the attendee
      • Time the attendee arrived
      • Time the attendee left
  14. Can students be members of organizations and not be on campus?
    • Yes, students can participate in an organization virtually, as long as the student is considered a “full-time/active” student.
  15. Can students be involved in student organizations if not fully enrolled in classes or taking a semester off?
    • No. Students can resume within the organization once the student is fully enrolled and considered an “active” student.
    • If a student is currently “not active” or “enrolled full time” for any reason, including, but not limited to, a health leave, academic leave, or any other kind of leave, they cannot participate in a student organization on any level. There are a few reasons for this, with the main reason being the need for a student to focus on their own health/journey of wellness (either academic, mental, physical, emotional, etc.).